Manager Hub
Finances & Fundraising
Managing team finances responsibly helps create transparency and trust throughout the season. This section includes guidance on budgeting, seed money, fundraising, banking, and expense tracking for team managers and treasurers.
Seed Money & Budgeting
Fundraising Guidelines
Team Bank Accounts
Expense Tracking & Reporting
Seed Money & Budgeting
Most teams collect an initial contribution at the start of the season to help cover planned expenses such as tournaments, apparel, team events, and year-end activities.
- Seed money typically ranges from $100–$200 per player depending on team plans
- Collect and track funds early in the season
- Provide families with a clear budget outlining expected expenses and fundraising goals
- Review and update the budget throughout the season as needed
Fundraising Guidelines
Fundraising can help reduce team costs and create additional opportunities for tournaments, apparel, and team events throughout the season.
- Work with families early to determine fundraising preferences and expectations
- Follow all applicable gaming, raffle, and licensing requirements
- Consider optional fundraising buyouts or opt-out fees where appropriate
- Keep fundraising proceeds focused on approved team expenses and activities
- Communicate fundraising goals and financial updates transparently with families
Team Bank Accounts
Each team is required to maintain a dedicated team bank account to ensure transparency and proper financial tracking throughout the season.
- North SEERA teams use the Ottewell Scotiabank branch
- Accounts must have two non-related signing authorities
- Typical signing authorities include the Team Manager and Treasurer
- Personal bank accounts must never be used for team funds
- All team deposits, fundraising proceeds, and expenses should flow through the team account
Expense Tracking & Reporting
Maintaining clear and organized financial records helps build trust and keeps families informed throughout the season.
- Track all deposits, fundraising income, and expenses throughout the season
- Provide regular financial updates to families whenever possible
- Include opening balances, income totals, expenses, and current balances in reports
- Keep receipts and supporting documentation for all purchases
- Have major expenses reviewed by a second signing authority whenever appropriate
Seed Money & Budgeting
Seed Money & Budgeting
Most teams collect an initial contribution at the start of the season to help cover planned expenses such as tournaments, apparel, team events, and year-end activities.
- Seed money typically ranges from $100–$200 per player depending on team plans
- Collect and track funds early in the season
- Provide families with a clear budget outlining expected expenses and fundraising goals
- Review and update the budget throughout the season as needed
Fundraising Guidelines
Fundraising Guidelines
Fundraising can help reduce team costs and create additional opportunities for tournaments, apparel, and team events throughout the season.
- Work with families early to determine fundraising preferences and expectations
- Follow all applicable gaming, raffle, and licensing requirements
- Consider optional fundraising buyouts or opt-out fees where appropriate
- Keep fundraising proceeds focused on approved team expenses and activities
- Communicate fundraising goals and financial updates transparently with families
Team Bank Accounts
Team Bank Accounts
Each team is required to maintain a dedicated team bank account to ensure transparency and proper financial tracking throughout the season.
- North SEERA teams use the Ottewell Scotiabank branch
- Accounts must have two non-related signing authorities
- Typical signing authorities include the Team Manager and Treasurer
- Personal bank accounts must never be used for team funds
- All team deposits, fundraising proceeds, and expenses should flow through the team account
Expense Tracking & Reporting
Expense Tracking & Reporting
Maintaining clear and organized financial records helps build trust and keeps families informed throughout the season.
- Track all deposits, fundraising income, and expenses throughout the season
- Provide regular financial updates to families whenever possible
- Include opening balances, income totals, expenses, and current balances in reports
- Keep receipts and supporting documentation for all purchases
- Have major expenses reviewed by a second signing authority whenever appropriate